Receptionist

Employment type	Part time
Compensation	$20.00/hr
Schedule	Monday–Friday, 10:00–14:00
Department	Administration
Reports to	Fire Chief
Posted	August 23, 2026
Closes	September 25, 2026

Position summary

The Receptionist is the first point of contact for the public, District personnel, vendors, and outside agencies. This position performs front-desk reception, clerical support, records handling, and customer service functions that support the daily administrative operations of the District. This is a civilian, non-emergency position.

Essential Duties

Reception and customer service

• Greet visitors at the administrative office, determine the nature of their business, and direct them to the appropriate staff member
• Answer, screen, and route incoming telephone calls on a multi-line system; take accurate messages and deliver them promptly
• Respond to routine public inquiries regarding District services, hours, burn regulations, fire reports, inspection scheduling, and community programs
• Refer emergency calls immediately to 911 and follow District protocol for callers reporting an emergency on a business line
• Maintain a professional, courteous, and service-oriented demeanor with all internal and external contacts, including callers who may be upset or distressed

Clerical and administrative support

• Receive, sort, and distribute incoming mail, packages, and deliveries; prepare outgoing mail and shipments
• Maintain and update filing systems, both physical and electronic, in accordance with District records retention practices
• Schedule appointments and meetings; assist with meeting logistics and preparation of packets and materials
• Assist with data entry into District records management, personnel, and financial systems
• Maintain office supply inventory; prepare purchase requests and verify deliveries against invoices and packing slips
• Operate standard office equipment, including multi-function copier/scanner, postage equipment, and telephone system

Financial and front-office support

• Receive payments, permit fees, and other remittances; issue receipts and forward funds and documentation to the appropriate staff member for deposit
• Assist with accounts payable and accounts receivable clerical tasks, including invoice matching, coding support, and filing
• Process applications and supporting paperwork for burn permits, knox box requests, inspection requests, and similar District programs

Minimum Qualifications

• High school diploma or equivalent
• One (1) year of experience in reception, clerical, customer service, or administrative support work
• Demonstrated proficiency with computers and standard office software
• Valid driver’s license and an insurable driving record
• Ability to pass a pre-employment criminal history background check and post-offer drug screen
• Legally authorized to work in the United States and able to complete Form I-9 verification (8 U.S.C. § 1324a)

Preferred Qualifications

• Experience in a public safety, municipal, healthcare, or other public sector office
• Familiarity with Missouri’s Sunshine Law and public records handling
• Coursework or certification in office administration, business, or a related field
• Notary Public commission, or willingness to obtain one at District expense

Compensation and Benefits

• $20.00 per hour, non-exempt
• Part-time, 20 hours per week (Monday–Friday, 10:00–14:00)
• This position is not eligible for health insurance, vacation or sick leave, or retirement benefits

Job Description

Click below to download a copy of the full job description associated with this position

Apply Below

Questions about this position: John Barton, Fire Chief, 636-677-3371 ext. 1259, careers@highridgefire.com.

Equal opportunity

High Ridge Fire Protection District is an Equal Opportunity Employer. The District does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, pregnancy, age, disability, genetic information, veteran status, or any other status protected by law. Applicants who need a reasonable accommodation during the application or selection process should contact the District administrative office at 636-677-3371 or careers@highridgefire.com.